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How to use AutoSum in Excel

What is AutoSUM in Excel?

AutoSum is a feature found in Microsoft Excel 2007, Excel 2010, Excel 2013, Excel 2016 and Excel 2019. It helps user to calculate the SUM of multiple cells, multiple rows or multiple columns. It stays as AutoSum button (Drop Down List) under Editing group of Home tab.

Image 1: AutoSum button in Microsoft Excel

This feature made the SUM calculation quick and easy. Most of the beginner users use this AutoSum calculation feature in Excel for quick and easy way to calculate the SUM. The below example is for those users who wish to use AutoSum in Excel 2007, AutoSum in Excel 2010, AutoSum in Excel 2013, AutoSum in Excel 2016, AutoSum in 2016. This is also known as Quick Sum in Excel.

You can apply the AutoSum feature for the following calculation:

1. AutoSum for Multiple Rows (with no blank cells)
2. AutoSum for Multiple Rows (with blank cells)
3. AutoSum for Multiple Columns (with no blank cells)
4. AutoSum for Multiple Columns (with blank cells)

These 4 examples are explained as below:


Example 1: AutoSum for Multiple Rows (with no blank cells):

Assume that, you have below data table, where B3:B10 cells contains Year and C3:C10 cells contains Sales quantity. Now calculate SUM with AutoSum feature in Excel.

Image 2: Calculate AutoSum in Excel with Multiple Rows


Solution 1:

To do this calculation, you need to simply place the cursor in C11 cell and Click on Home | AutoSum | SUM. Then SUM formula will automatically assigned like below:

=SUM(C3:C10)

Now you need to press Enter to see the result.

Image 3: Result of AutoSum for Multiple Rows (with no blank cells)



Example 2: AutoSum for Multiple Rows (with blank cells):

Assume that, you have below data table. This time C6, C7 and C9 cells are blank. And you need to calculate the SUM from C3:C10 cells Sales quantity. Now calculate SUM with AutoSum feature in Excel.

Image 4: AutoSum for Multiple Rows (with blank cells)


Solution 2:

To do this calculation, you need to first SELECT C3:C10 cells. And then Click on Home | AutoSum | SUM. Then SUM formula will automatically assigned like below:

Image 5: Result of AutoSum for Multiple Rows (with blank cells)


Example 3: AutoSum for Multiple Columns (with no blank cells):

Assume that, you have below data table. And you need to calculate the SUM from F3:M10 cells Sales quantity. Now calculate SUM with AutoSum feature in Excel.

Image 6: AutoSum for Multiple Columns (with no blank cells)


Solution 3:

To do this calculation, you need Click on N3 cell to place the Cursor on N3 cell. And then Click on Home | AutoSum | SUM. Then SUM formula will automatically assigned like below:

=SUM(F3:M3)

Now press Enter to show the result.

Image 7: Result of AutoSum for Multiple Columns (with no blank cells)



Example 4: AutoSum for Multiple Columns (with blank cells):

Assume that, you have below data table. And you need to calculate the SUM from F3:M10 cells Sales quantity, where I3, J3 and L3 cells are blank. Now calculate SUM with AutoSum feature in Excel.

Image 8: AutoSum for Multiple Columns (with blank cells)


Solution 4:

To do this calculation, you need to first SELECT F3:M10 cells. And then Click on Home | AutoSum | SUM. Then SUM formula will automatically assigned like below:

Image 9: Result of AutoSum for Multiple Columns (with blank cells)



Problems of AutoSum in Excel:

I have found 3 main problems of AutoSum while calculating. these are described as below:


1. It does not ignore Error value:

If any Error value present in a cell then AutoSum returns Error instead of calculating the result, just like SUM function.


2. It shows the result in bottom for multiple rows calculation:

If you look the 1st and 2nd Example above, then you will notice that, the result shows in bottom cells. If you need the result in top, in some cases, then it will not work.


3. It shows the result in right for multiple columns calculation:

If you look the 3rd and 4th Example above, then you will notice that, the result shows in right cells. If you need the result in left, in some cases, then it will not work.

But you can use this tool if your criteria matched (Result shows in Right/Bottom), then it is a wonderful tool. If you need further help, you can write me. Thanks.

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